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Why Automating Accounts Payable Matters: A Whitepaper Perspective

Recently, I’ve been working on a whitepaper about automating the accounts payable (AP) process. As an automation advocate and process enthusiast, I’ve leaned towards making it more process-led rather than marketing-focused. I believe this strikes the right tone for a true whitepaper.

In my view, a whitepaper should:

  • Demonstrate a deep understanding of the subject matter.
  • Present a problem.
  • Offer a solution.
  • Argue why that solution is the best.
  • Address both the strengths and weaknesses of the solution.
  • Compare alternative solutions, highlighting their pros and cons.

 

I’ve aimed to incorporate all these elements into the document. Additionally, I’ve been reflecting on the potential applications for this whitepaper:

  • To help colleagues gain a deeper understanding of the AP process.
  • To educate partners on the value of automating accounts payable.
  • To guide potential new clients through their decision-making process.
  • As a resource to support implementation efforts.

 

The table of contents includes:

  • About the Author
  • Executive Summary
  • Introduction
    • Context / Background
    • Purpose
  • The Accounts Payable Process
    • Key Process Steps
    • Purchasing
    • Delivery
    • Goods-In
    • Invoicing
    • Credit Notes
    • Debit Notes
  • Introducing Automation
    • Types of System
    • The Role of ERP Data
    • Capturing Data from Documents
    • Validating and Correcting Data
    • Matching Methods
    • Workflow, Exception Handling & Approvals
    • Nominal Coding
  • Systems Integration
  • Other Automation Opportunities
    • Supplier Statement Reconciliation
    • Credit Card Statement Reconciliation
  • Beyond the Purchase Ledger
    • Sales Order Processing
    • Remittance Processing
  • In Conclusion

 

Its currently in internal review but I hope to start making it available in the coming weeks.

 

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